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Frequently Asked Questions

Application for registration of owners' corporations

Q1: Is it necessary for both the chairman and the secretary of the management committee to attend the Land Registry for submission of the application?
A: Apart from submission in person, the chairman or the secretary can also submit the application by post or online. However, please note that statutory declarations are excluded from application of the Electronic Transactions Ordinance and so it can only be submitted by post or in person after the statutory declarations are duly completed and signed by the chairman or the secretary. To save time, the chairman or the secretary can make an appointment with the relevant Land Registry office so as to submit the application and make the declaration at our office in one go.
Q2: Where can we obtain the application forms?
A: The application forms are available at the Land Registry offices (http://www.landreg.gov.hk/pdf/oi_offices_address.pdf). You may also download or fill in the online forms available in our website (https://www.landreg.gov.hk/en/pforms/form.htm).
Q5: A copy of the registered deed of mutual covenant ("DMC") (if any) has to be submitted together with the application documents. Where can I get the copy?
A:

You may conduct a land search at any Land Registry Search Office or via the IRIS Online Services at (www.iris.gov.hk) and take the following steps:

  • Check the memorial no. of the DMC in the relevant land register
  • Order a copy of the DMC by quoting the memorial no.
 
Q8: How long does it take for processing an application for registration of an owners' corporation?
A: It generally takes around 25 working days to complete the process of registration depending on whether the application is a complicated case or requires further supporting documents for processing.
Q9: What are the fees for application?
A: The application fees may include the following:
Q10: What documents should I submit for applying for registration of an owners' corporation?
A: Apart from the application (L.R. 164) in the prescribed form, the following are required:
  1. a copy of the registered deed of mutual covenant (if any);
  2. a copy of the resolution (L.R. 167) for the appointment of the members of the management committee, chairman, vice-chairman (if any), secretary and treasurer duly certified by the secretary or the chairman;
  3. a declaration of compliance (L.R. 161) made by the chairman or the secretary in the prescribed form (the oath may be made before a Commissioner for Oaths of the Land Registry or District Offices);
  4. a statement of eligibility (L.R. 175) by each member of the management committee in the prescribed form; and
  5. a confirmation on lodgment of statement (L.R. 171) by the secretary.
All the prescribed forms can be downloaded from this website (https://www.landreg.gov.hk/en/pforms/form.htm).
Q11: What is a Statement of Eligibility completed by each member of the management committee?
A: Every member of the management committee appointed should, within 21 days after the appointment, make a statement and lodge the prescribed form of Statement of Eligibility (L.R. 175) with the secretary of the management committee. For appointment of the first management committee, the secretary should lodge the Statements with the Land Registrar within 28 days of the appointment together with the documents for registration of the owners as an owners’ corporation. You can obtain the form at any of our search offices or download from this website (https://www.landreg.gov.hk/en/pforms/form.htm).
Q12: Can the chairman or the secretary of the management committee authorize other person to collect the certificate of registration of a corporation?
A: The chairman or the secretary may make appointment with the relevant office of the Land Registry for collection of the certificate of registration of a corporation. Moreover, he/she may authorize other person in writing to do so.
Q13: Can we submit the application after 28 days of the appointment of the management committee?
A: According to the provisions of the Building Management Ordinance, the applicant shall submit the application within 28 days of the appointment of management committee.
Q15: Can the owners appoint a vice-chairman at the owners' meeting?
A: The owners may, by resolution, appoint a person from amongst the members of the management committee, as the vice-chairman of the management committee.
Q16: Can I submit the forms relating to Owners' Corporations services / Notice of Change of Particulars online?
A: Yes. Please note that the manner and format for submission of documents in the form of electronic records should comply with all the requirements specified in the Gazette Notice (G.N. 6697) published under section 11(2) of the Electronic Transactions Ordinance. Please also note that statutory declarations are excluded from application of the Electronic Transactions Ordinance. Please access https://www.landreg.gov.hk/en/electronic/electronic.htm for details.
Q17: It is necessary to provide an address in the specified forms. What type of address is required?
A: The address provided may be a residential address or other valid correspondence address such as office address, business address or address of the registered office of the owners’ corporation, etc.