Frequently Asked Questions

A: Apart from submission in person, the chairman or the secretary can also submit the application by post or online. However, please note that statutory declarations are excluded from application of the Electronic Transactions Ordinance and so it can only be submitted by post or in person after the statutory declarations are duly completed and signed by the chairman or the secretary. To save time, the chairman or the secretary can make an appointment with the relevant Land Registry office so as to submit the application and make the declaration at our office in one go.

A: The application forms are available at the Land Registry offices (http://www.landreg.gov.hk/pdf/oi_offices_address.pdf). You may also download or fill in the online forms available in our website (https://www.landreg.gov.hk/en/pforms/form.htm).

A: According to the BMO, either the chairman or the secretary of the management committee shall make the declaration.

A:

Declarations may be made at the Land Registry offices (http://www.landreg.gov.hk/pdf/oi_offices_address.pdf) or the District Offices of the Home Affairs Department (https://www.had.gov.hk/en/contact_us/comment_c.htm).

A:

You may conduct a land search at any Land Registry Search Office or via the IRIS Online Services at (www.iris.gov.hk) and take the following steps:

• Check the memorial no. of the DMC in the relevant land register
• Order a copy of the DMC by quoting the memorial no.

 

A: No. It is not required in general.

A: No, it is not necessary.

A: It generally takes around 30 working days to complete the process of registration depending on whether the application is a complicated case or requires further supporting documents for processing.

A: The application fees may include the following:

The application fees

For the issue of a certificate of registration of a corporation	$1,300
For the issue of a duplicate certificate of registration of a corporation (if required)	$79
For the filing of application	$58
For the filing of each copy of the deed of mutual covenant (if any)	$58
For the filing of resolution	$58
For the filing of declaration/statement (per document)	$58

A: Apart from the application (L.R. 164) in the prescribed form, the following are required:

1. a copy of the registered deed of mutual covenant (if any);
2. a copy of the resolution (L.R. 167) for the appointment of the members of the management committee, chairman, vice-chairman (if any), secretary and treasurer duly certified by the secretary or the chairman;
3. a declaration of compliance (L.R. 161) made by the chairman or the secretary in the prescribed form (the oath may be made before a Commissioner for Oaths of the Land Registry or District Offices);
4. a statement of eligibility (L.R. 175) by each member of the management committee in the prescribed form; and
5. a confirmation on lodgment of statement (L.R. 171) by the secretary.

All the prescribed forms can be downloaded from this website (https://www.landreg.gov.hk/en/pforms/form.htm).

A: Every member of the management committee appointed should, within 21 days after the appointment, make a statement and lodge the prescribed form of Statement of Eligibility (L.R. 175) with the secretary of the management committee. For appointment of the first management committee, the secretary should lodge the Statements with the Land Registrar within 28 days of the appointment together with the documents for registration of the owners as an owners’ corporation. You can obtain the form at any of our search offices or download from this website (https://www.landreg.gov.hk/en/pforms/form.htm).

A: The chairman or the secretary may make appointment with the relevant office of the Land Registry for collection of the certificate of registration of a corporation. Moreover, he/she may authorize other person in writing to do so.

A: According to the provisions of the Building Management Ordinance, the applicant shall submit the application within 28 days of the appointment of management committee.

A: No.

A: The owners may, by resolution, appoint a person from amongst the members of the management committee, as the vice-chairman of the management committee.

A: Yes. Please note that the manner and format for submission of documents in the form of electronic records should comply with all the requirements specified in the Gazette Notice (G.N. 6697) published under section 11(2) of the Electronic Transactions Ordinance. Please also note that statutory declarations are excluded from application of the Electronic Transactions Ordinance. Please access https://www.landreg.gov.hk/en/electronic/electronic.htm for details.

A: The address provided may be a residential address or other valid correspondence address such as office address, business address or address of the registered office of the owners’ corporation, etc.