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Frequently Asked Question

Application for Subscription to the Property Alert

Q1: How can I subscribe to the Property Alert?
A: To subscribe to the Property Alert, you have to complete an application form for subscription to the Property Alert (PDF format)(MS Word format)(Online form) and submit the completed application form by post/courier service, in person or online.

For submission by post/courier service, please submit your completed application form together with a copy of your identification document and an additional document for identity proof to our Customer Centre on 19/F, Queensway Government Offices or any of our New Territories Search Offices. Please refer to Q14 below or the notes in the application form for subscription to the Property Alert ( PDF format )( MS Word format ) for examples of additional proof of identity. Please also ensure that sufficient postage is paid to avoid unsuccessful delivery of application. Any underpaid mails will be handled by the Hongkong Post and the Land Registry will not settle the relevant surcharge payment for underpaid mails.

For submission in person, please visit our Customer Centre on 19/F, Queensway Government Offices or any of our New Territories Search Offices with the completed application form and your identification document for our verification. If the application is submitted by a representative, your representative is required to produce his/her identification document for our verification together with an authorization form ( PDF format )( MS Word format ) (Annex II for an individual owner / Annex III for a corporate owner) duly signed by you. Your representative is also required to make a statutory declaration ( PDF format )( MS Word format ) (Annex IV for authorization by an individual owner / Annex V for authorization by a corporate owner) to support your application. Please note that our service hours are Mondays to Fridays from 9:00 a.m. to 12:30 p.m. and from 2:00 p.m. to 5:00 p.m.

For online application, please complete the online form and digitally sign the form by using iAM Smart+ or personal digital certificate issued by the Hongkong Post or Digi-Sign Certification Services Limited. For application by corporate owner, the completed online form should be digitally signed with the applicant's organizational digital certificate. The application should be submitted together with a copy of your identification document and an additional document for identity proof.  Please refer to Q14 below or the notes in the application form for subscription to the Property Alert ( PDF format )( MS Word format ) ( Online form ) for examples of additional proof of identity. Please note that online application will only be accepted if it is made by the registered owner.  Any application submitted by the registered owner's authorized representative will not be accepted.
Q2: How can I pay the subscription fee for the Property Alert?
A: For application submitted by post/courier service, subscription fee can be paid by crossed cheque or bank draft. Please do NOT send cash by post/courier service. For application submitted in person, you may pay the subscription fee in cash, by crossed cheque, bank draft, EPS, VISA or MasterCard. For online application, payment should be made by e-Cheque. The crossed cheque/bank draft/e-Cheque should be made payable to "The Government of the HKSAR" or "The Land Registry". For payment by personal cheque, the service may only be provided after the cheque is cleared and the subscription fee is actually received in full by the Land Registry, which normally takes about 3 working days. 
Q3: Will the subscription fee be refunded to me if my application is unsuccessful?
A: Yes. The subscription fee paid will be refunded to you without interest.
Q4: What should I do if there is discrepancy in the name between the identification document / certificate of incorporation and the selected land register?
A: You should provide additional supporting document (e.g. Deed Poll, Certificate of Change of Name, Statutory Declaration, etc.) for our consideration of your application.
Q5: What is the Property Reference Number (PRN)? How can I obtain the PRN?
A: The PRN is a unique computer generated identification number assigned by the Land Registry to each land register. The PRN is available from the land register. It will also be displayed after inputting the address or lot information in:

  1. the "Search Land Register" screen of the self-service terminals installed at our Customer Centre or any of our New Territories Search Offices; or
  2. the "Search Land Register" and "Search PRN" screen of the IRIS Online Services at www.iris.gov.hk.
Q6: Is it required to provide both the address of the property and the Property Reference Number (PRN) of the land register concerned when I subscribe for the Property Alert?
A: No. You can either provide the address of the property or the PRN of the land register concerned to subscribe for the Property Alert
Q7: I do not know the Property Reference Number (PRN) of my property, can I apply for Property Alert?
A: Yes. Provision of the PRN in the application form is not mandatory. If you do not know the PRN in relation to your property, you can just provide the address of your property in Part D “Subscription Details” of the application form when subscribing for the service.
Q8: If I know the Property Reference Number (PRN) of my property, can I just provide the Land Registry with the PRN and do not fill in the “Address of the property” in the application form when subscribing for Property Alert?
A: Yes. In the circumstance, you can opt to provide only the PRN of the land register concerned in Part D “Subscription Details” of the application form to subscribe for the Property Alert.
Q9: How many email addresses can I provide for receiving Property Alert notifications from the Land Registry?
A: You can provide only one email address for receiving Property Alert notifications in the "Subscription Details" of the application form for subscription to the Property Alert ( PDF format )( MS Word format )( Online form ) for each selected land register. 
Q11: Will I receive a verification email to confirm the validity of the email address for receiving Property Alert notifications from the Land Registry provided by me in the application form for subscription to the Property Alert?
A: Yes. Upon approval of your application by the Land Registry, a verification email will be sent to your email address for receiving Property Alert notifications. If you do not receive the verification email within 3 calendar days from the date of the payment receipt issued for your application, you should immediately notify the Land Registry in writing by email, by fax or by post quoting the address of the property, the relevant Property Reference Number or the subscriber’s account number for a double-check.
Q12: I intend to make subscription for more than one land register and designate the same email address for receiving Property Alert notifications from the Land Registry. Can I receive the Property Alert notifications relating to these land registers in one email notification?
A: Yes. You may choose to consolidate all Property Alert notifications of the same type issued on the same day relating to these land registers in one email notification by selecting the option "To consolidate Property Alert notifications" in the "Service Details" of the application form for subscription to the Property Alert Service ( PDF format )( MS Word format )( Online form ).
Q13: Can I choose the language for Property Alert notifications from the Land Registry?
A: Yes. You may choose to receive Property Alert notifications in either English or Chinese by specifying your option in the "Service Details" of the application form for subscription to the Property Alert Service ( PDF format )( MS Word format )( Online form ). The option you have chosen will be applied to all orders under your subscriber’s account. 
Q14: If I want to submit my application by post/courier service or online, what kinds of document do I need to provide in addition to the completed application form?
A: For application by post/courier service or online, the completed application form together with a copy of your identification document and an additional document for identity proof should be submitted to the Land Registry. Examples of the additional document for identity proof may include travel documents issued by the HKSAR Government, foreign passports or travel documents issued by foreign competent authorities, Business Registration Certificate (for corporate owner); utilities bill, Demand for Rates and/or Government Rent, tax return and bank statement; etc. As for other types of identity proofs, they shall be considered on a case-by-case basis. The same is applicable to application for service renewal and change of particulars submitted by post/courier service or online. 
Q15: I intend to submit my application for subscription to the Property Alert by post/courier service. Under what circumstances the actual start date of the service will be later than the intended start date of the subscription service I specified in the application form?
A: The actual start date of the subscription service is the approval date of your application by the Land Registry. If your application is received by the Land Registry on/after the intended start date of the service, the actual start date of the service may be/will be later than the intended start date of the subscription service as specified by you. Besides, if the subscription fee is paid by personal cheque, the Property Alert will be provided to you after the cheque is cleared and the subscription fee is actually received in full by the Land Registry which may be later than the subscription service start date you specified in the application form.
Q16: If my application is submitted by post/courier service or online, how can I get the payment receipt?
A: The payment receipt will be sent to your email address for receiving Property Alert notifications specified in the application form.
Q17: If my application is submitted by post/courier service or online, how can I know whether my application is successful or not?
A: If your application is approved by the Land Registry, a verification email will be sent to your email address for receiving Property Alert notifications. For rejection case, a rejection letter specifying the reason(s) of the rejection together with your crossed cheque/bank draft (applicable for application by post/courier service only) will be sent to your correspondence address specified in the application form by registered mail. 
Q18: If my application is submitted by post/courier service, how can I get back my crossed cheque/bank draft in case my application is rejected by the Land Registry?
A: If your application is rejected by the Land Registry, a rejection letter specifying the reasons of rejection with your crossed cheque/bank draft will be sent to your correspondence address specified in the application form by registered mail.
Q19: I am living/working outside Hong Kong. How can I apply for subscription to the Property Alert for my property in Hong Kong if I am unable to submit my application to the Land Registry in person?
A: You can send the completed application form together with a copy of your identification document and an additional document for identity proof to the Land Registry by post/courier service or online. Examples of the additional document for identity proof may include travel documents issued by the HKSAR Government, foreign passports or travel documents issued by foreign competent authorities, Business Registration Certificate (for corporate owner); utilities bill, Demand for Rates and/or Government Rent, tax return and bank statement; etc. As for other types of identity proofs, they shall be considered on a case-by-case basis. 
Q20: I am the director of a company, can I use my personal digital certificate to sign the completed online form for subscription to the Property Alert in respect of the company’s property?
A: No. For online application submitted by corporate owner, the completed online form should be digitally signed with the organizational digital certificate.
Q21: Can I authorize my personal representative to submit the application online on my behalf?
A: No. Online application should be made by the registered owner.  Any online application submitted by the registered owner's authorized representative will not be accepted.
Q22: How can I provide copy of my Identification document if I want to apply for subscription to the Property Alert online?
A: You can upload your identification document(s) online. The file size of each document should be limited to 5 MB.