(I) Mode of Search

1. Counter Search
2. • At the Land Registry's Customer Centre at Queensway and the Search Offices in the New Territories, customers can conduct search of land registers and place orders for imaged land documents for properties anywhere in the territory without geographical barrier.
   • Inspection of original Government Leases and Block Government Leases is only available at Sha Tin Search Office.

2. IRIS Online Services
3. • The IRIS Online Services provides users with a full range of search services through the latest web-based technology.
   • The IRIS Online Services will be available in two forms: on Ad Hoc Basis and Subscription Basis.
   • Customers can make use of the IRIS Online Services to place orders on-line for copies of land records. The delivery methods to receive copies of land records are view by browser, by download, by email, by fax, by mail and by collection over counters. Delivery methods may vary according to different types of land records ordered.
     

(II) Types of Land Records

1. Land Register
2. • A register showing the ownership particulars of each property and any incumbrances registered against the property, e.g. Legal Charge, Release, Agreement for Sale and Purchase, Court Order, etc.

2. Memorial
3. • The form specified by the Land Registrar for registration which contains the essential particulars of the accompanying deed lodged for registration.

3. Memorial Day Book
4. • A record of all the Memorials lodged for registration each day with the essential particulars of each Memorial.

4. Government Lease
5. • A lease of land granted by the Government including any instrument whereby the term of the lease may have been extended or the provisions thereof varied, and any agreement for a Government Lease such as New Grant, Conditions of Sale, Grant, Exchange, etc.

5. Block Government Lease
6. • A lease issued for a Demarcation District/Survey District or a block of lots. It contains the lease conditions and a schedule showing the name of owner, area, class and annual rent of each lot.

(N.B.) All Land Registers are computerized and all land documents such as Memorials, Government Leases and Block Government Leases are imaged.

(III) Procedures for Conducting Searches

1. Search of Computerized Land Registers and Request for Copies of Imaged Land Record
   1. All search counters provide a one-stop search service to customers for computerized land registers and copies of imaged and documents.
   2. Customers shall approach a search counter and provide the staff with the following information of the required records and other search requirement e.g. plain or certified copy:

   Type of Land Record	Information Required
   Land Register	Address / Lot Number / Property Reference Number(PRN)
   Memorial	Memorial Number
   Government Lease / Block Government Lease	Demarcation District / Survey District Number and Lot Number
   Conditions of Grant / Sale / Exchange / New Grant, etc.	Conditions / New Grant Number

   3. If the requested records are found, our staff will generate a Pay Statement for the customer to verify. Customers are to ascertain carefully that the requested records and order requirements are correctly shown on the Pay Statement.
   4. Customers may then settle the payment at the Search Counter with one of the following payment methods: Cash, Cheque, EPS and Credit Card (Visa or Master Card). A customer payment receipt will be generated for the customer's retention.
   5. In most cases, the requested records will be printed at the Search Counter's printer and the customer will collect the same immediately. However, in some cases e.g. request for a certified copy, the requested records will be prepared at the back office printer. In those cases, our staff will notify customers to approach the Despatch Counter when the requested land records are ready for collection. Customers shall present the customer payment receipt to collect the requested land records.
2. Inspection of Government Leases and Block Government Leases
   1. As Government Leases and Block Government Leases are physically stored at the Sha Tin Search Office, customers requiring inspection of Government Leases and Block Government Leases shall go in person to the Sha Tin Search Office to conduct the inspection. At the Sha Tin Search Office, customers shall complete a request form to obtain the inspection service.
   2. Alternatively, customers may complete and submit an application form for inspection at our Customer Centre at Queensway or any of our New Territories Search Offices. Our staff will fax the application form to the Sha Tin Search Office for follow up. Upon receipt of telephone notification from our staff of the Sha Tin Search Office, customer may then go to the Sha Tin Search Office to conduct the inspection of the requested land records.
   3. In completing the application form, the following information should be provided:
      

   Type of Land Record	Information Required
   Government Lease	Demarcation District/Survey District Number and the Lot Number of the property concerned or Conditions/New Grant Number
   Block Government Lease	Demarcation District/Survey District Number or lot description of the Block Government Lease

   4. Customers shall settle payment at the Sha Tin Search Office with one of the following payment methods: Cash, Cheque, EPS and Credit Card (Visa or Master Card). A customer payment receipt will be generated for the customer's retention. Customers shall keep the receipt as they will be held responsible for the land records supplied for inspection.
   5. Inspection of land records should be conducted only in the specified area at the Sha Tin Search office. Customers must NOT take the land records outside, cause any damage to them, or make any alteration thereon, otherwise they will be committing an offence punishable by imprisonment. After inspection, customers shall return the land records intact to the staff at the Search Counter.
   6. If customers require copies of the land records, they shall contact the staff at the Search Counter. Our staff will follow up with the customers for necessary payment and provision of the requested copies.
3. Inspection of Memorial Day Book and Copy of an Entry in a Memorial Day Book
4. 1. (i)For Memorial Day Book dated prior to 12 February 2005,customer shall go to the following offices for inspection of the Memorial Day Book or to obtain a copy of any entry in a Memorial Day Book for any Memorial Day Book dated prior to 12.2.2005:

   2. Office	District
      Customer Centre at Queensway	Hong Kong, Kowloon, New Kowloon and Islands
      The Search Offices in the New Territories (ShaTin, Tai Po, Tsuen Wan and Yuen Long)	Respective districts * in the New Territories *(ShaTin Search Office provides memorial Day Book dated prior to 12 February 2005 of ShaTin, North and Sai Kung districts) *(Tsuen Wan Search Office provides memorial Day Book dated prior to 12 February 2005 of Tsuen Wan and Tuen Mun districts)

      (ii) Customers shall complete and submit a request form to our staff at the Search Counter.

      (iii) Customers may settle payment at the Search Counter or payment Counter with one of the following payment methods: Cash, Cheque, EPS and Credit Card (Visa or Master Card). A customer payment receipt will be generated for the customer's retention. Customers shall keep the receipt as they will be held responsible for the land records supplied for inspection.

      (iv) Inspection of land records should be conducted only in the specified area of the respective Search Office. Customer must NOT take the land records outside,cause any damage to them, or make any alteration thereon, otherwise they will be committing an offence punishable by imprisonment. After inspection, customers shall return the land records intact to the staff at the Search Counter.

   2. (i) For Memorial Day Book dated 12 February 2005 or after, information of the same may only be obtained through using our Self-service Search workstations installed at our Customer Centre at Queensway and all our Search Offices in the New Territories. Customers requiring Memorial Day Book information may go to any of the above offices to obtain the service.

      (ii) There are online screen instructions to guide the customers through the search. If customers have any difficulties in using the service, our staff nearby can offer assistance.

(IV) Charges

(V) IRIS Online Services

1. Introduction
   The Integrated Registration Information System (IRIS) is the electronic platform developed by the Land Registry to provide enhanced services. The IRIS Online Services provides users with a full range of search services through the latest web-based technology. Anyone will be able to access the IRIS Online Services at http://www.iris.gov.hk or through the hyperlink at this website.

   The IRIS Online Services will be available in two forms as follows:

   On Ad Hoc Basis The ad hoc users can access the IRIS Online Services on a need basis. Online payment of service fees by VISA, MASTERCARD and PPS will be accepted to enable searches to be completed at home or at the office; On Subscription Basis Frequent users can use the IRIS Online Services on a subscription basis which offers monthly autopay arrangement, monthly transaction listing by account and other special features. However subscriber has to pay to Land Registry the following fees and deposit for each account: fee for application (HK$2,000) fee for Supplementary Login IDs (HK$500 each) deposit #(minimum HK$1,000) Application form and relevant information leaflets are available at this homepage (pdf format) (#Note: The deposit serves as a guarantee to the Land Registry that fees of services rendered to the subscribers through the IRIS Online Services can be recovered. The amount of initial deposit payable will be worked out by the Land Registry with reference to the monthly search volume estimated by the subscriber. The deposit is calculated on subscriber's 2-month usage, the minimum amount payable being HK$1,000.)

2. Operation Hours
   1. Operation hours of IRIS Online Services station
      • From 08:30 hour to 00:30 hour next day including Sundays and public holidays.
   2. Closing hours of specific types of services

      Search of land register:	23:30 hour
      Search of unposted memorial information:	23:30 hour
      Placing order for any product or service:	23:30 hour

3. Services Provided

   Search of Land Register Information on "current" particulars or "historical and current" particulars of a property including documents pending registration. Nature: Plain copy and Certified copy Search of Unposted Memorial Information Documents which are lodged for registration but, for one reason or another, cannot be posted to the land register, are shown in the Unposted Memorial List with their brief information (Lot Number, Address, Memorial No., Nature of Instrument and Date of Delivery) Users can select to search any unposted memorial in the Unposted Memorial List. Additional information such as date of document, consideration, share of the lot, name of the lodging solicitor, etc. in respect of the selected unposted memorial will be shown. Ordering of Land Records Type of Records: Imaged copies of memorial, Government Lease, New Grant, Conditions and Block Government Lease Type of Copies: Plain Copy and Certified Copy Enquiring Search/Order Status Subscribers can enquire search order status by transaction number, order number, order with Property Reference number, and order creation date and status. Ad hoc users can enquire search/order status by payment transaction number and order number. Enquiring Subscriber Account Information Subscriber can enquire the account balance, current statement and previous monthly statement. Online Help Online help with step-by-step guidance is available.

4. Delivery Methods
   Users can choose the following delivery methods to receive the copies of land records:
5. • View by browser
   • By download
   • By email
   • By fax
   • By mail
   • By collection at counter

Delivery method may vary according to different types of land records ordered.

(VI) Computerised Memorial Day Book

1. Memorial Day Book (MDB) data files

   The Memorial Day Book (MDB) data files contain essential property transaction information extracted from the instruments lodged for registration each day such as nature of instrument, date of instrument, lot and address of property, consideration, etc. The information is particularly useful for property market analysis, valuation and research purposes.

   Hardware and software configuration
   • Subscribers are required to acquire their own computer equipment, software and skills for reading the data files.
   Charges
   • Application fee is HK$500
   • Subscription fee is HK$15,000/month
   • Subscription is on a 6-month or 12-month basis.
   Delivery of the MDB data files
   • Free e-mail delivery daily (except local time Saturdays, Sundays and public holidays)
   Enrolment
   • For enquiry, please call telephone no. 2867 8069.

2. Memorial Day Book (MDB) on CD-ROM

   The Memorial Day Book (MDB) on CD-ROM contains essential property transaction information extracted from the instruments lodged for registration each day within a calendar year such as nature of instrument, date of instrument, lot and address of property, consideration, etc. The information is particularly useful for property market analysis, valuation and research purposes. The CD-ROMs which cover the MDB particulars for the years from 1996 to 2007 (with each year's data on a single CD-ROM) are now available for sale.

   Hardware and software configuration
   • Purchasers are required to acquire their own computer equipment, software and skills for reading the data files.
   Charges
   • HK$2,000 per set of CD-ROM.
   Delivery of CD-ROM
   • Free courier delivery for local purchases within 14 working days from receipt of the purchase order. Postage will be charged where delivery outside Hong Kong is required.
   Application
   • For enquiry, please call telephone no. 2867 8069.

(VII) Monthly Memorial Information on Mortgage Transactions (MMIM)

The Monthly Memorial Information on Mortgage Transactions (MMIM) data files contain essential memorial information extracted from documents related to mortgage transactions and lodged for registration within a month. The information includes nature and date of instrument, lot number, address of property and consideration and name of mortgagee (if the mortgagee is not an individual) etc. The information is particularly useful for property market analysis and research purposes.

Hardware and software configuration

• Subscribers are required to acquire their own computer equipment, software and skills for reading the data files.

Charges

• Application fee is HK$500
• Subscription fee is HK$4,000/month
• Subscription is on a 6-month or 12-month basis.

Delivery of the MMIM data files

• Free e-mail delivery within 5 working days excluding local time Saturdays at the beginning of the month for local purchases.

Enrolment

• For enquiry, please call telephone no. 2867 8069.

(VIII) Publication of Street Indexand New Territories Lot/Address Cross Reference Table

1. The Index of Streets, House Numbers and Lots in Hong Kong, Kowloon and New Kowloon ("the Street Index") is published by the Land Registry with the primary objective of correlating property addresses with the corresponding lot numbers so as to facilitate land searches in Urban area.
2. The New Territories Lot/Address Cross Reference Table ("the CRT") is published by the Land Registry with the primary objective of correlating available property addresses and buildings with the corresponding lot numbers so as to facilitate land searches of properties in the New Territories.
3. The Street Index and CRT are updated and released for sale as a new edition annually.
4. The price of the Street Index and CRT per compact disc is $250 respectively. The licence fees for the Street Index or CRT for a computer network linked with less than 50 terminals and a computer network linked with 50 terminals or more are $2,000 and $4,000 respectively.
5. The Street Index and CRT compact disc and licences are available for sale at the Customer Centre of the Land Registry. Subscribers are required to fill in order forms and return them to the Street Index and CRT Help Desk. Order forms are available at the Customer Centre and the New Territories Search Offices. This can also be downloaded from this homepage (pdf format).