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Demonstration file on filling in the e-Memorial Form Demonstration file on filling in the e-Memorial Form

E-Memorial Forms

pdf Memorial Form (L.R. 152A) (pdf format - Released in July 2009) - (for lodging solicitors)
pdf Memorial Form (L.R. 152B) (pdf format - Released in July 2009) - (for government departments)

FAQ:
Q1: What is E-Memorial Form?
A: It is an electronic template of the Memorial Form for registration of instrument with the Land Registry. The e-Memorial Form, which is available for download on Land Registry's website free-of-charge, can be saved into one's computer for direct input of memorial particulars. After filling up the particulars, the Memorial Form has to be printed out and certified for lodging with the Land Registry. Like the printed form, each printed copy of the e-Memorial form has a unique serial number (called MFI) and a corresponding barcode at the lower part of the form for identification purpose. Blank Memorial Forms should not be printed out and then photocopied since such copies will all contain the same serial number.
   
Q2: As far as lodgement and registration is concerned, is there any differential treatment for e-Memorial Form and pre-printed Memorial Form?
A: There is no differential treatment as far as lodgement and registration is concerned.
   
Q3: How to download the e-Memorial Form? Do I have to download it every time for completing each new Memorial Form?
A: The e-Memorial Form can be downloaded by clicking here [ for lodging solicitors] or [government departments] or the icon of "e-Memorial Form" on the Land Registry's homepage. You only need to download once for every personal computer.  Once downloaded the template can be used on the computer to prepare any number of memorials.
   
Q4: What are the advantages of using e-Memorial Forms rather than the pre-printed forms?
A:

The use of e-Memorial Form has the following advantages:
(a) Once downloaded, the saved template can be used repeatedly.
(b) Embedded onscreen guidance notes, simple validation rules and spell check on every field help reduce the possibility of 'stopped deeds'.
(c) Selection lists providing common descriptions/categories of nature of instrument, consideration, identification document and capacity to save input effort.
(d) Local save function to allow users to save the completed / partially completed form in their own personal computer for follow-up action.
(e) The e-Memorial Form is designed with pre-set fillable and printable format - users no longer need to adjust the printable area to fit in an A4 paper.
(f) The e-Memorial Form is free-of-charge while the pre-printed memorial form is charged with $15 per 100 sheets.
   
Q5: What is the workstation requirement for using e-Memorial Form?
A:

The recommended configuration of computer is as follows:

CPU

Intel Pentium 4 2.8GHz or above processor
Operating System Windows XP or Windows Vista
RAM At least 1GB of RAM
Software

Chinese Adobe Reader 8.1.3 or above, and Adobe Reader 9 Korean Font Pack*

Ł»The Adobe Reader and the Korean Font Pack are available for free download at the following respective locations:
http://get.adobe.com/reader/
http://www.adobe.com/support/downloads/detail.jsp?ftpID=3982

* In accordance with technical requirements by the software supplier of Adobe Reader, installation of the Korean Font Pack is necessary for the proper operation of the enhanced version of e-Memorial Form.
Accessory Laser printer with at least 600 x 600 dpi resolution
   
Q6: Will the pre-printed memorial forms cease for sale in future?
A: We have no plan to cease the sale of the pre-printed memorial forms at present.
   
Q7: When will the old version of e-Memorial Form be ceased for use?
A: The 2007 version (released on 26 November 2007) will expire and can no longer be used starting from 16 October 2009.  The 2008 version (released on 10 July 2008) will expire on 15 October 2010.  The expiry dates will only affect usage of the e-Memorial Form programs, i.e., users can no longer activate the programs and open files previously saved.  It will not affect lodgement of the printed copies of e-Memorial Forms produced by the programs.
   
Q8: Is there any option of e-submission of the e-Memorial Form to the Land Registry electronically?
A: The e-Memorial Form should be printed out after data input and the hard copy should be lodged for registration with instruments like the pre-printed form.  For electronic submission, please refer to the “Electronic Services” for more information.
   
Q9: Can I change the font size/type in a particular field of the Form?
A: Once the font size/type is selected, it is applicable to all fields of memorials.
   
Q10: If an e-Memorial Form has been withheld from registration, do I have to submit a fresh Form so that all amendments are updated on a new 2-D barcode for returning to the Land Registry for registration?
A:

You can simply amend the particulars on the original e-Memorial Form printed rather than submitting a fresh copy of the Form.
   
Q11: What can I do if the space provided on the e-Memorial Form is insufficient for inputting the particulars?
A: Supplementary sheet will be generated automatically if the space provided is insufficient. For fields of "M/N satisfied", "stamp duty" and "Date of Instrument"(text field), you can specify particulars with cross referencing on a separate sheet and have it stapled onto the form.
   
Q12: Can I use my own supplementary sheet(s) as attachment to memorials instead of the one(s) generated in the enhanced version?
A: You are recommended to use the supplementary sheet(s) generated by the e-Memorial Form program as far as possible as we have print control on no. of pages generated for that memorial form.
   
Q13: Can we use other software template such as Word/Excel to merge with e-Memorial Form?
A:

The e-Memorial Form itself is in fillable PDF format for direct input of particulars.  It cannot be merged with the Word/Excel template.  However, if you have a list of PRNs in Word/Excel format, you can copy and paste the list to the PRN text field and click“Ąż”button on the screen for converting the PRNs in table form on the PRN field.
   
Q14: Can I print a blank e-Memorial Form out and make several photocopies for lodging different instruments to the Land Registry?
A: No. Each printed copy of e-Memorial Form will carry a unique MFI for idenifying the form.  Lodging different instruments with the memorials bearing the same MFI will cause you delay in lodging the instruments with us.
   
Q15: Can I adjust the size of e-Memorial Form on the printed copy?
A: For printing the form, please ensure you have chosen to print the form on an A4 paper and the print setting to "fit to printable area" before printing the form. Any adjustment on the size of the e-Memorial Form might result in the printing of unidentifiable MFI barcode or incomplete MFI serial number. The deed lodgement process would then be adversely affected.
   
Q16: The barcode of MFI and/or MFI serial number printed on the e-Memorial Form is distorted and/or incomplete.  What can I do?
A: Please refer to answer of Q15.  Please print a fresh copy of e-Memorial Form after resetting the printer.  Any e-Memorial Form with distorted MFI barcode and/or incomplete MFI should not be lodged with the Land Registry for registration.
   
Q17: Will the e-Memorial Form bear the same MFI if the form has been saved and retrieved for data amendment before printing?
A: The MFI of each printed copy of the e-Memorial Form is assigned according to the printing time rather than the saving time.  No matter whether there is any amendment on the saved e-Memorial Form or not, a unique MFI will only be assigned to each printed copy of the e-Memorial Form at the time of printing.
   
Q18: Can I use the embedded printing function of Adobe Reader for printing the e-Memorial form?
A: No, please do not use the embedded printing function. Please click the "PRINT" button on the upper or lower right corner on the input screen of the e-Memorial Form for printing of a proper form with serial number (MFI) and 2D barcode.
   
Q19: I note that the parties' field on the input screen is provided with a no. of selection list. Do I have to use all the selection lists for filling in every item of the parties' field?
A: The selection lists provided for parties' fields on input screen are to cater for instruments of different natures as far as possible. Please make reference to the Land Registration Regulations in filling up the particulars required on the memorial form.
   
Q20: Can I input all the parties' particular in one and the same row in the parties' field on the input screen of e-Memorial Form?
A: For clearer presentation on the printed copy of e-Memorial Form, please input one party in one row on the input screen. Please click "+" button to add a new row for entering particulars of another party and so on.
   
Q21: For any errors spotted on the printed copy of e-Memorial Form, can I simply amend the same on the Memorial Form directly or do I need to print a fresh copy of the e-Memorial Form with all particulars amended for registration?
A: You are recommended to correct all errors spotted on the input screen and print a fresh copy of the e-Memorial Form for registration as far as possible. By doing so, the data captured in the 2D barcode would be consistent as those shown on the printed copy of e-Memorial Form.