(B) Search




Conducting Search

Q1: Can I obtain a land register or other land records at any of Land Registry's offices?
A: Yes. You can obtain the land registers and copies of land documents for properties in the territory from the Land Registry's Customer Centre and its New Territories Search Offices.
Q2: How can I obtain the owners' names and particulars of a property?
A: The information is available from the land register of the property. You may obtain copy of the land register via our IRIS Online Services at http://www.iris.gov.hk and select "Search Land Register" (please refer to "Online Help" at https://www1.iris.gov.hk/eservices/help/index.jsp for procedures on placing order) or at the Land Registry’s Customer Centre at Queensway and the Search Offices in the New Territories (http://www.landreg.gov.hk/en/pdf/info_lr_offices.pdf) upon payment of prescribed fees. There are two types of land registers : "Current" and "Historical and Current". Please refer to Q2 under "Land Register" for the differences between a "current" and "historical and current" register.
Q3: Where can I find the land use and area of a particular lot?
A: These particulars in most cases are available from the New Grant, Government Lease, Conditions or Block Government Lease under which the lot is held. You can order copies of these documents with reference to the land register.
Q4: Where can I find the Chinese name of the owner?
A: From 12 February 2005, the party names in Chinese will be entered on the land register if such information is provided on the Memorial lodged for registration. If such information is not available in the land register, you may obtain a copy of the relevant Assignment or other documents to check if the owner's Chinese name is available.
Q5: Can a member of the public conduct a land search by an owner's name?
A: Under the Owner's Properties Information Check service, a member of the public can submit an application for a search on properties registered under his own name. To avoid infringing on the privacy of other individuals, the Land Registry will not accept applications for a search on properties registered under the name of another individual unless the applicant can produce an authorization document by that individual. A non-refundable application fee of HK$1,400 is payable for the service.
Q6: How to find the lot number of a property?
A: You may make reference to the "Index of Streets, House Numbers & Lots" (for urban properties) or the "New Territories Lot/Address Cross Reference Table" (for NT properties) which are available at our Search Offices and this homepage for free online browsing, or you can approach the relevant District Survey Office of the Lands Department for the information required.
Q7: Can I conduct land search by phone or on the Internet?
A: Land search cannot be conducted by phone. However, you may either come to our Customer Centre or any of New Territories Search Offices to conduct a land search in person. You may also conduct land search by using IRIS Online Services through the Internet (details refer to the section on IRIS Online Services on this webpage).
Q8: What kind of documents should I bring for conducting a land search?
A: No supporting document is required.
Q9: For searching the land record of a property in a Demarcation District, is it sufficient to provide the address of the property only ?
A: No. Some of the properties in a Demarcation District do not have the address. We need to identify the record by the lot number. So please provide the Demarcation District number and the Lot number of the property. The information is available from the relevant land documents such as an Assignment, or you can approach the relevant District Survey Office of the Lands Department.
Q10: Some of the original New Grants cannot be traced, why and what should I do?
A: Some New Grants were lost during the Japanese Occupation. You may obtain a copy of the New Grant Register which contains some information on these New Grants. This New Grant Register is not an official record held under the Land Registration Ordinance and the Land Registry cannot guarantee the accuracy of the data therein. You may also approach the District Lands Office of the Lands Department for additional information, if any.


Land Register

Q1: What kind of information is available in the land register?
A: The land register is kept and made available to members of the public to prevent secret and fraudulent conveyances, and to provide means whereby the titles to real and immovable property may be easily traced and ascertained. The information contained in the land register shall not be used for purposes that are not related to the purposes of the land register.

It is advised that before any dealings, up-to-date land search should be conducted with the Land Registry.

A land register comprises 4 sections. You can obtain different information from each section.

(a) Property Particulars
  • Lot number and address
  • Share of lot
  • Lease term (e.g. commencement date )
  • Rent per annum

(b) Owner Particulars
  • Name of Owners
    Historical owner(s) (chain of ownership)
    Current owner(s)
  • Capacity (if not Sole Owner)
    Joint tenants
    Tenants in common
    Administrator/Administratrix
    Executor/Executrix
  • Date of Instrument (transaction)
  • Date of Registration
  • Consideration

(c) Incumbrances

(d) Deeds Pending Registration
Q2: What is the difference between a "Current" and a "Full"(i.e. Historical & Current printout) enquiry?
A: A "Current" enquiry contains the current information of a property i.e. only the latest transaction in the "Owner Particulars" section and only those subsisting (now affecting) incumbrances.

A "Full" enquiry contains the historical and current information of a property i.e. all transactions that have been registered against the property.
Q3: Can I obtain the land register for a public housing estate?
A: Most public housing estates are occupying government land and the right to use such land is granted to the Housing Authority. The Land Registry has no record regarding the names of the occupants of a unit in these public housing estates. However, after the implementation of the Tenants Purchase Scheme, some public housing estates are purchased by the occupants. Therefore, similar to private properties, the Land Registry provides land registers for such public housing estates.
Q4: Where can I find the completion date of the building and the age of the building?
A: There are various ways you can obtain such information :-
  • Occupation Permit or Letter of Compliance (if registered) usually contains the date of completion of the building. You may obtain a copy of the relevant document.
  • The Rating and Valuation Department provides the Property Information Online at www.rvdpi.gov.hk (Tel No. 2150 8836) for information on age of private domestic properties (excluding village type houses).
Q5: Where can I find the user restriction of a building and the unit?
A: The user restriction of the lot is in the Government Lease under which the lot is held. For user restriction of the unit, you may refer to the Occupation Permit or the Deed of Mutual Covenant. If the Occupation Permit is not registered (i.e. not available in the Land Registry), you can approach the Buildings Department for a copy.
Q6: How can I check whether there is an injunction against sale of property?
A: The "Incumbrances" section of the land record contains information of Court Orders. If the incumbrances section contains a 'Court Order', check the contents of the Order. You are advised to seek assistance from your legal representatives on interpretation of Court Orders.
Q7: Is there any indication in the Land Register about the settlement of land premium for removal of the sale restriction for Small House cases or Home Ownership Scheme/Private Sector Participation Scheme Flat case?
A: Small House

Consent letters (relating to payment of premium) issued by the Lands Department can serve as an indication for payment of the land premium. However, such consent letters may not have been registered in the Land Registry. If you cannot find such consent letter in the land register, you may approach the Lands Department for clarification.

Home Ownership Scheme/Private Sector Participation Scheme Flat


For properties under the above scheme, the Housing Authority issues consent letters certifying the lifting of restriction on sale of properties upon the payment of land premium. Such letters may not have been registered. If you cannot find such consent letter in the land register, you can approach the Housing Authority for clarification.
Q8: Does the land register show the arrears of management fee or government rent and rate? Who should be responsible for such arrears?
A: Normally, the creditor will register a document such as Memorandum of Charge in the land register. However, for some cases, such document may not have been registered. The owner of a property should be responsible to prove that there are no arrears against his property when selling the property. The intending purchaser should check with the owner for the most recent receipts for such fees. If the receipts are not available, he should check with the management company or the Rating and Valuation Department.
Q9: How can I check the amount of government rent payable for a property?
A: The information is available in the "Property Particulars" section of the land register and the Government Lease / Conditions of a lot. You may approach the Lands Department for assistance.

 



Copy of Document/Plan



Search Fee

Q1: Can I pay search fees by personal cheques?
A: Yes. However, in order to avoid any revenue loss due to dishonoured cheques, services requested will be provided after the cheques have been cashed. You have to bring along the original receipts after 11:30 am on the third clear working day following the date of presentation of personal cheques to collect the requested documents.
Q2: What are the fees for land register / land document?
A:
Current Search of land register $10
Historical and Current Search of land register $25
Unposted Memorial Information $10
A full set of copy of memorial document $100
A copy of memorial form $10
A copy of a plan or plans attached to a land document $15
A copy of colour plan $150
A copy of Government lease $120
A copy of letter of compliance attached to a Government lease $10
Certification of a document $150
A copy of stopped deed $100


Other Search Questions

Q1: How can I obtain information on the saleable area of a unit?
A: The information may be obtained through the following channels:
  • Go to the Property Information Online of the Rating and Valuation Department at www.rvdpi.gov.hk (Enquiry Hotline: 2150 8836) for information on saleable area of private domestic properties (excluding village type houses).
  • For developments under the Consent Scheme of the Lands Department, the saleable area of the unit is usually available from the agreement for sale and purchase of the first assignment of the property registered in the Land Registry ("first agreement").
Q2: Where does an estate agent get my telephone number?
A: The Registry does not have the telephone number of property owners. Please check with the estate agent direct.
Q3: How can I know whether the scavenging lane is owned by our building?
A: Check the site plan, deed poll and carving out plan to see if it falls within the boundary of the lot of the building. At the same time, you can also make reference to the Deed of Mutual Covenants of the building to confirm whether the scavenging lane is owned by the building.
Q4: How to obtain a copy of the Occupation Permit if it is not registered in the Land Registry?
A: Please approach the Buildings Department. (www.bd.gov.hk)
Q5: How to obtain a building plan if it is not registered in the Land Registry ?
A: Please approach the Buildings Department. (www.bd.gov.hk)