(I) Registration of deeds
What is registration of deeds?
- The Land Registry maintains a computerized land register for each property.
- Particulars of deeds or other documents affecting a property lodged for registration are entered into the land register of that property.
- On completion of registration, the land registers and imaged copies of the registered documents are open for public search subject to payment of the prescribed fees.
In what way is the registration of document related to me as a member of the public?
- If you purchase a property or become a party to a property transaction, you would need to execute a deed or other document. That deed or document will normally be registered with the Land Registry.
What are the benefits of registering a document in the Land Registry to me?
- Registration of a document under the present deeds registration system gives it priority over unregistered documents and other documents registered after it but does not give the document any validity it does not have.
- Through registration, your interest in the property is put on notice to any person who is interested in the property.
- Any persons subsequently
dealing with the property will be
bound by the registered
- Unregistered documents will
lose priority and be void as
against any subsequent bona fide
purchaser or mortgagee for valuable
- For persons interested in a
property, for example, a purchaser
or mortgagee, they can obtain
information related to the property
from the relevant land register.
They can also check and
verify all registered land documents affecting
that property with the assistance
from private legal practitioners
before making their decisions in
dealing with the related
(II) Deed Registration Process
Step 1 - Preparation by
- The solicitors firm handling the property transaction will prepare
the necessary document and arrange it for registration.
- Each document should be
accompanied by a memorial form,
which contains the essential
particulars of the document.
- The memorial form should be
verified by the certificate of a
- Each batch of documents should be accompanied by a lodgement
list showing the proper sequence of documents to be lodged.
2 - Lodgement of deeds
- The documents, the corresponding memorials, the lodgement list and registration fee should be presented to the lodgement counter at the Land Registry.
- Upon receiving the documents, memorials, the lodgement list
and registration fee, the lodgement counter staff will enter the
lodgement particulars into the Integrated Registration Information
System (the System).
- A receipt showing all the memorial numbers allotted by the System
for each document and the payment of registration fee will also
be issued to the lodging party.
3 - Data entry of information of the
- The particulars contained in the memorial will be entered into the System on the same day of receipt.
- The System will then generate a
Memorial Day Book containing all
the memorials in regular succession
on the next day for
inspection by the public.
Step 4 - Scrutiny and
Registration of document
- The Land Registry will check to
ensure that :
- The document does
affect land and is
- The information
contained in the memorial
is accurate and
- The requirements under
the Land Registration
Regulations are met.
- The land register will then be
updated and the images of the
memorial and the document will be
kept in the System for public
The above procedures are illustrated
in a "Flowchart on
(III) Registration Fees
|The requisite registration fee for
each type of document can be found in
the Schedule to the Land Registration Fees
Regulations under the Land Registration
Ordinance (Cap. 128).