IT Security

The Land Registry is constantly on guard to maintain security of our computer systems and data. Security instructions have been promulgated for compliance by all staff. Training classes are conducted regularly to heighten staff awareness of the need to maintain IT security. Specifically, we have taken the following measures during the year:

• a round of briefings on IT security were arranged for all staff in June 2008;
  
  
• detailed instructions were issued to staff on the proper use of portable electronic storage devices;
  
  
• departmental policy and guidelines on IT security were periodically re-circulated to reinforce the importance of information security and personal data protection;
  
  
• practical tips on IT security were produced for reference by staff in their day-to-day work;
  
  
• regular IT security audit was conducted and improvement measures arising from audit recommendations were implemented on IT systems;
  
  
• a website filtering tool has been installed to prevent visits to websites, from the Land Registry’s internal networks, that may cause IT security risks or may lead to violation of the Land Registry’s IT security policy and guidelines; and
  
  
• a privacy policy on security protection of personal data has been put up on the Land Registry website for the benefit of visitors to the site.